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What's On Your Mind?

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  • Most independent professionals don’t need traditional staff but they do need reliable administrative support. The kind of support that helps you always perform at your best.
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  • Doing what God tells me to do.

    The week of September the 11th,Pastor Peterson my Church leader, sent out a text asking his congregation to attend an Opioid Workshop. I looked at it and said, Well maybe I'll go to support the pastors efforts. The day before the workshop, my critic started saying" why go to that, you don't know anyone with Opioid addictions. Besides even if you do, they won't listen if you say something to them. When I started to wavering, the critic said, "you wouldn't know what to say without offending someone, or sounding like your preaching. Then it throw in the biggy! What about your beading, it's Saturday and husband is at work.  But I went on, because God told me to go. 

     

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  • September is National Recovery Month, and a time for many to reflect on their accomplishments in the recovery process. I received this article from Michelle Peterson of Recovery Pride. Be A Light, please share this with anyone that you know who is an addictive situation.

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  • Who’s Missing from Your Team?

    Your Virtual Assistant can help keep you and your team organized, focused and everyone moving in the same direction.
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  • Moving Forward

    "Play stimulates imagination, creativity and even productivity from childhood well into our senior years."
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  • Monkey Wrench in The Plan

    Good Morning, all and Blessings to everyone..

    Yesterday was a crazy day. Several "monkey wrenches" in the plan, I like to call them. You know what I'm talking about. Those "to the left" events that you don't see coming. Some days it just doesn't go as planned.

    Monkey Wrench Number 1: A utility pole down across my route home. Needless to say, I had to detour, which added thirty additional minutes to my commute.

    Monkey Wrench Number 2: All set to interview my guest for my radio show and neither her landline or cell phone cooperated. This is definitely a rescheduled event. LOL

    God's Plan: I worked with two of my ASCEN members on some "how to's" which entailed remote controlling into computers and sharing my screen. All hands on work.  Got quite a bit accomplished. Who would have know that this was the plan for evening.

    Moral: Sometimes it is not your plan.

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  • Businesses, consulting firms, non-profits and other organizations operate much more efficiently with the right Project Management system in place. They all need a way to manage all the moving parts of a project.
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  • Good Customer Service is Always Good

    Although you may not be available to personally speak with everyone who calls or emails during the day - simply having a message that says leave a message is just not good enough in this competitive world
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  • On The Air at 12:30 with Minister Kiesha Peterson with the 3 D's of Success

    Mindset along with tools you can use is the perfect combination for achieving success. Just Minding My Business is all about supporting the woman who is sitting at the kitchen table thinking about starting a business or revamping their business or just trying to get to the next level. Being in busi...
    amazingwomenofpower.com
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  • Customer Service – Remember My Name

    I’m a firm believer in establishing good will right from the start. It makes the whole encounter much more pleasant and usually gets positive results.
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  • #Wellnesslifestyle #somethingbetter #catchthefever #Periscope #CreateYourOwnVision #Faithingitup2017
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  • abundant artist.com

    Hi Tracy,I wanted to share with you some information about a artist information website I've been reading. It's run by a man named Cory Huff. His focus is "how to sell art on line".
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  • Promote Love

    In the after mass of the election, I don't understand why so many people are hating. It seems that people take any event to use as an excuse to hate. If we all focus on being good to each other and loving one another as God wants us to do. The world would be a better place.

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  • 10 Things Your VA Can Do To Make Your Life Easier

    When you think about it – most of us are already working virtually to some degree or another; phones, email, Skype, cloud based file sharing, conference calls – it’s how things get done. Working with a Virtual Assistant is no different.  I’ve heard people say… “I don’t think a Virtual Assistant would work for me. I need my assistant to be close by”.  When I hear this I can’t help but think about all the ways a Virtual Assistant can provide support without being anywhere near them. Here are just a few examples:

    1. Social Media Marketing: Creating and sharing information about your business is vital – but not the best use of your time. This is definitely something your VA can do for you consistently resulting in driving traffic to your website and increasing your search engine rankings.
    2. Email: Your Virtual Assistant can reduce your daily email load by checking and screening for you. She can probably respond to a lot of it herself and flag the rest for your personal attention. She’ll also organize your email into manageable folders. Great time saver!busy-professional
    3. Email Marketing & Newsletters: Your VA can help you build loyalty, trust and brand awareness.  This is a time and money saving way to stay in touch with your clients and potential clients. Be the expert in your field and keep everyone informed about what’s going on in your business and industry.
    4. Word Processing & Spreadsheets:  Make sure your business has a professional look with precise, attractive documents. Let your VA create, format and edit simple to complex documents and spreadsheets that make you look great.
    5. PowerPoint Presentations: Interesting and relevant presentations are wonderful visual tools for speakers, coaches, trainers and others. Your VA can create fabulous presentations that help you deliver your message without being distractive.
    6. Calendar Management & Scheduling: Be on time. Know what’s next. Let your VA manage your calendar and schedule your meetings and appointments. Then you’ll always stay ahead of and be prepared for the next thing instead of running ‘a few minutes late’.
    7. Travel & Lodging Arrangements: Room reservations, airline and train tickets and ground transportation; having it all in sync makes your travel experience less stressful. Tell your VA where you’re going and when and let her set it all up for you, over time developing your personal travel profile.
    8. Database/Contact Management: Having your contacts organized and up to date has tremendous value. Not just for mailings and marketing but just being able to find a phone number in a hurry. Let your VA get all those loose business cards organized into an online CRM that you can access from anywhere.
    9. Webinars:   Your Virtual Assistant can set up and facilitate webinars and other online events. Presentations, lectures, workshops, trainings and seminars can be ready when you are. She’ll send out the invitations and the login info and track the RSVPs. She’ll even make sure you’re prepared with everything you need for a successful event.
    10. Internet Research: Research is no longer a bad word? Now your VA can research any topic for you and organize it into a format that you can use.

    Your admin doesn't have to be under the same roof to provide the support you need. VA's can reduce your workload, save you time, money and energy. Enlist the services of a real Virtual Assistant today and experience the benefits for yourself!

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  • Cost comparison for full-time employee vs. a Virtual Assistant

     

    COST COMPARISON

    Full-time Employee

    Virtual Assistant

    Hourly Rate of Pay

    $20.00

    $35.00

    Fringe Benefits @ 35%
    (Health/Dental/Life Insurance, Retirement Plans)

    $7.00

    $0

    Overhead Rate @ 50% (Office Space, Equipment & Office Supply Expense, UI Insurance, Worker’s Compensation, Overtime Pay, Administration Costs)

    $10.00

    $0

    Total Effective Rate of Pay

    $37.00

    $35.00

    **Hours Per Year

    2,080 hrs.

      480 hrs.

    TOTAL Annual Labor Cost

    $76,960.00

    $16,800.00

     

    Difference = $60,160.00 per year

     

    By hiring a Virtual Assistant…
    You SAVE over $60,000.00 per year!

    Although the Virtual Assistant’s hourly rate is more than the employee’s rate in the first place, you save the cost of benefits and overhead that would have to be applied to the new employee’s wage. And, because Virtual Assistants are usually more experienced, more efficient, and better connected than the employee, you’ll need to devote far less time to the project to get the same results, only 480 hours a year versus 2,080 for the new employee.

     **Remember, with a Virtual Assistant, you only pay for the time on task by the minute! No more paying for socializing, hour long lunches or frequent trips to the washroom.

    Your employee’s 8 hour day can be crunched into 3-4 hours with a Virtual Assistant.

    Simply put, you should contract with a Virtual Assistant because it’s more cost-effective and Virtual Assistants go above and beyond the normal assistant’s duties to impact your own productivity. No task is too big or small for a Virtual Assistant to handle. Even if you only have 1 hour of work a month for a Virtual Assistant to do, a VA can (and will) do it.

    Save Money and Hire Your Virtual Assistant Today!

     *Source: Virtual Assistant Network Cost Comparison
    The Largest Global Meeting Place Online for Aspiring and Successful Virtual Assistants

    Contact Becky today and save money on your administrative needs.

    Becky Gregory, Executive Virtual Assistant
    Virtual Administrative Services (VAS)
    Baltimore, Maryland
    Phone:  443-557-8187
    Email:   
    becky@virtualadminservices.com

     

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  • Biz to Biz Bartering

    Consider bartering the next time you need something but don’t have the necessary cash on hand.
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  • Proofing and editing are important skills and should be practiced liberally.
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  • Made for Each Other

    My experience with independent professionals (consultants, entrepreneurs, small business owners) is that you do what you do because you love it. You truly enjoy sharing your knowledge and expertise with those who need it.  You enjoy the flexibility of being independent and not being tied to one company or organization. You really don’t mind the travel and quick changes of direction that often come with being a solo act, but let’s face it, you can also wear yourself out trying to do it all yourself. True, most independents don’t need traditional staff but they do need reliable administrative support. The kind of support that helps you always perform at your best.

    Research, marketing, scheduling, writing and creating presentations between gigs is a big energy drainer. This is where a good Virtual Assistant can make all the difference. You’re not committed to an “employee” but you now have someone who can make those calls, build that presentation, do the research and help you grow your business.

    From the beginning VA’s and independents have been a great match – practically made for each other.  But many started to feel a pinch as VA rates began to increase. My advice –take a fresh look. Consider the real value of having a good V.A. who can take so much off your plate. It’s well worth it and still costs less than a traditional admin – full or part time. 

    Here are 3 Tips to Help You Determine Whether a V.A.is the Right One For You

    1. Determine what things your VA can do that would have an immediate impact on your time. for example:
    • Managing email – Checking, responding, screening and organizing into folders that will save you time.
    • Database/contact management– Keeping contact information up to date for use in marketing, mailings, etc.
    • Social Media Marketing – Consistently posting relevant content about your business on your Social Media sites to keep your name in front of clients and potential clients.
    • Developing documents, spreadsheets and presentations that you use regularly.
    1. What type of personality would be compatible with yours?
    • Do you want someone to just take instructions and not ask a lot of questions?
    • Do you want someone who asks important questions and makes suggestions based on professional experience and knowledge?
    • Do you want someone with a lot of experience or someone who may be just starting out?
    • Do you want someone with an energetic personality and good customer service skills?
    • Do you want someone with good or excellent communication skills?
    1. What kinds of questions should you ask during the interview process to determine whether a VA can handle your business needs?
    • How long have you been in business?
    • Do you have experience in handling (specific task)?
    • What services do you provide (and what services do you not provide)?
    • What are your fees? Do you bill hourly, by project or on retainer?
    • What are your hours (times & days) of operation? What about weekends?
    • Do you have a team to support you? If so, will I be working directly with you or members of your team?
    • Can I contact some of your current and past clients?

    Want to know more? Contact me, Becky Gregory, and let’s talk about how I can help you focus on your business while I focus on you.

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  • The System of Racial Inequity

    This week I had the privilege to provide technical support for the The Zanvyl and Isabelle Krieger Fund's who hosted and facilitated the "Baltimore: A Trauma-Informed Resilient City Breakthrough Series Collaborative. In one of the segments, the topic was Racial Justice in Trauma and Resilience, in which clips from "Cracking the Codes: The System of Racial Inequity," was presented to inspire discussion on institutional racism. Oh My God, what a powerful segment. This even was very transformational for me. After visiting the website http://world-trust.org/  . Below are some clips that I pulled from the website to get your juices going (:

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